Reserve Spaces

Residential Colleges

Spaces in the residential colleges are controlled by the Head of College of each respective college in accordance with policies set forth by the Council of the Heads of College. Student organizations must receive written permission from the Residential College Head of College, or his/her designee, in order to use any space within his/her respective residential college. A list of spaces in the residential colleges may be found here.


Classrooms

Classroom buildings are under the control of the Office of the Registrar (Faculty of Arts & Sciences). To request classrooms, student organizations must use Yale Connect. For instructions on how to request a room using a Yale Connect event request, please visit the Reserving Classrooms Using Yale Connect guide on our website.

Since there is a heavy demand on University facilities, requests should be submitted as early as possible. All requests for classroom space must be approved by first the Office of the Registrar and then the Yale College Dean’s Office within the Yale Connect platform. For this reason, we encourage planning events in advance and reserving spaces with adequate time for responses from both parties. Requests for complicated and/or larger events should be submitted at least two months in advance to ensure adequate response time from YCDO, the Office of the Registrar, and various reviewers. Routine or smaller events like member meetings should be submitted no less than three business days in advance to allow enough time for YCDO and the Office of the Registrar to respond to the request. More information about events that require additional University approval may be found in the event request form in Yale Connect. 

Please note that classroom reservation requests are managed by the Registrar’s Office, and classes have priority for classroom reservations. The earliest that classrooms may be requested during the fall semester is the Friday before classes start. During shopping period, classrooms may not be reserved more than a day in advance (the first three weeks of every semester). As a result, repeating requests for a classroom should not be submitted until after shopping period ends. If you are seeking an indoor space during the summer or shopping period, you are encouraged to seek non-classroom spaces, like residential colleges or centers. Non-classroom requests cannot be reserved through Yale Connect and should be confirmed prior to submitting an event request form.

 Classroom reservation requests for after shopping period may also not be approved until after shopping period has endedThis is because the Registrar’s Office gives preference to scheduling classes and cannot respond to classroom reservations until the class schedule is set. As a result, classroom reservation requests for future semesters will not be confirmed until after shopping period for that semester. Repeating classroom reservation requests should not extend beyond the current semester (i.e., a repeating event request for a classroom in both fall and spring semesters will not be approved).

Additionally, classrooms may not be reserved during finals period, as the Registrar’s Office utilizes these spaces for final exams. If you need to use a space during these times, we strongly recommend seeking non-classroom spaces that are not controlled by the Registrar’s Office. If your organization schedules a repeating event that takes place during these periods, we recommend breaking the event into separate events in Yale Connect so that shopping/final exam period dates are not included in the recurring event request. Visit the Yale academic calendar for the dates of these periods each semester. 

If your group wants to reserve multiple spaces during one day or has a complicated request (such as for a conference or festival), use this form in addition to completing an event request form. 

Classrooms may be used for rehearsals and auditions by registered undergraduate student groups and groups affiliated with Undergraduate Production, but there are limitations on when and where these events can take place.

  • Rehearsals and auditions that DO NOT use music or otherwise include loud noise may use classrooms at any time, subject to availability.

  • Rehearsals and auditions that DO use music or otherwise include loud noise may use classrooms at any time on weekends, after 1:30pm on Fridays, and after 8:00pm Monday-Thursday, subject to availability.

  • PH 207 is an exception to the above policy and may be used Monday-Thursday starting at 5:00pm, subject to availability.

  • In all cases, students using classrooms for rehearsals and auditions are asked to be respectful of other events taking place in surrounding classrooms or within the building and must abide by all other policies related to classroom and building use. If any group is repeatedly disruptive to others, the privilege of using classrooms may be revoked at the discretion of the University Registrar’s Office and/or Undergraduate Production.

Student organizations should also note there is a custodial charge for classroom reservations beginning at 12 PM on Friday through Sunday night for events including conferences, seminars, concerts, meetings, etc. with outside (non-Yale) attendees. 

Questions about your classroom reservation request? Email classrooms@yale.edu


Performance Spaces


The Schwarzman Center and The Presidents’ Room

The Presidents’ Room and the Schwarzman Center reservations are to be made through Yale Catering. Use of the Schwarzman Center and the Presidents’ Room is only allowed for events with catered food service. To guarantee your reservation of these spaces, a non-refundable deposit is required, which will be applied toward your final bill. The rate to secure your reservation for the Schwarzman Center is $800.00. The rate to secure your reservation in the President’s Room is $180.00. 

Room Use Fees

  • A fee of $1,600.00 is charged for the use of the Schwartzman Center
  • A fee of $360.00 is charged for the use of the Presidents’ Room

Contact Maureen O’Donnell at 203-432-0752 for reservations.


Sterling Memorial Library


Payne Whitney Gymnasium & Other Athletic Facilities

To request use of a facility please call 203-432-1420. A full list of facilities can be found here.

Outdoor University Spaces

Permission for use of outdoor spaces must be obtained at least twenty-four hours in advance of a weekday event and forty-eight hours in advance of a weekend event.

Includes: 

  • Library Walk (between Jonathan Edwards and Branford)
  • Crescent between Morse and Ezra Stiles Colleges
  • Swing Space Court Yard
  • Grassy Area on Tower Parkway (outside of Swing Space)
  • SSS Courtyard
  • Becton Courtyard
  • Old Campus

Click on the links below if interested in reserving the following outdoor spaces: