Conferences & Other Large Events

This Fall, we will be introducing a major events registration system to help large and/or major events run smoothly and get the support they need. As part of the system, student organizations will be asked to select a faculty or staff advisor for their event. Each major event will also have a graduate student assigned to help with logistics and track the planning progress. More information will be sent as we near the beginning of the fall semester. 

If your group is planning an event that will include more than 300 people, or that will take place over a series of days, please contact the Yale College Dean’s Office at least one semester prior to the event. Large events of this type are often planned a year in advance. The sooner you get started, the easier it will be to reserve space, get things printed for a reasonable amount, etc. The Yale College Dean’s Office can help you think through the steps you will need to take to make your event successful and can put you in contact with outside resources if it becomes necessary. 

Yale is host to a wide range of conferences and events, many of which are hosted by registered undergraduate organizations. To avoid conflicts in the scheduling of University facilities and as a way to ensure a successful and enjoyable experience for conference planners and participants, a number of precautionary measures should be taken in advance of these events.