Student Org COVID-19 Policies

Guidelines and polices for the upcoming 2020-2021 academic year:

Registration

Returning student organizations and those continuing with the onboarding process will have from July 15 till August 31 to reregister their organization for the year. Registration will only be open in fall, not the spring, so groups should be sure to get their registration in on time. Only groups registered by August 15 will be guaranteed participation in the Bazaar of Student Organizations.
 
Student organizations that wish to go on hiatus for the year, may indicate at the beginning of the registration form that they plan to pause all activities for the year. Groups who choose this option will have their status put on hold and will not need to reapply as a new group in the fall of 2021, they will simply have the ability to reregister.
 
Students wishing to form new student organizations, or revive dormant organizations, must submit an Intent to Register through Yale Connect by September 15. Groups will be notified of approvals by October 15. Any new groups who wish to participate in the Bazaar of Student Organizations must submit their Intent to Register between July 15 and August 15.

 

Students on a Leave of Absence

In consideration of the extraordinary circumstances created by COVID-19, Students who take a leave of absence for either or both semesters of the 20-21 academic year will be allowed to virtually participate in registered undergraduate student organizations as both members and leaders. This exception to the Undergraduate Regulations will be in place for the 20-21 academic year.

Virtual Participation Options and Accessibility

To ensure equity for all enrolled students, all registered student organizations will be expected to offer a virtual participation option for the fall semester. This includes creating a fair process for the induction of the new members and officers. Groups should bear in mind any accessibility needs that their members have and make sure their virtual exchanges reflect those needs.

 

Leadership Training

All training for student leaders will move online. The training will either take the form of short videos that can be accessed virtually, or small, optional Zoom lessons offered by the Student Organizations Consultants over the course of the year. Group leaders will be responsible for tracking their own compliance with any required trainings.

 

Events & Meetings

All events and meetings will need to comply with the current public health guidelines issued by the State of Connecticut, as well as Yale. For the fall semester, all large events and conferences hosted by student organizations must be postponed or moved to a virtual format. This applies to events that take place both on and off campus. You can find up to date information on the Connecticut and Yale guidelines HERE.

 

On Campus Space

On campus spaces will be available for student organizations to reserve, as long as the reservations meet the current public health guidelines. Spaces will be reserved using the same systems as past years, but please note that classes will receive first priority and so on campus space will be limited. All spaces on campus are currently undergoing a review of their capacity and ventilation. The office of Environmental Health and Safety will provide an updated list of the capacity of spaces on campus, but groups should expect the capacity to be reduced significantly.

 

Travel

Any travel undertaken by a student organization must meet the requirements of the State of Connecticut, as well as Yale. For the fall semester, student organizations may not travel as a group. Individual travel must meet the guidelines set out by the university. Students should obtain permission from their residential college dean before leaving campus and be prepared to quarantine upon their return.

 

Working with Minors

Groups will be able to continue working with minors using virtual options or as part of a program run by an outside entity, like the New Haven Public Schools or the YMCA. All in person programs, run solely by Yale students must be paused. Groups must register (HERE) all virtual programs with the Online Committee on Programs for Children and Youth.